Human Resources Coordinator/Executive Assistant

Reports to: Corporate Director of Human Resources, General Manager

Status: Non-Exempt

Share this Career Posting:

Job Summary:

Assists with the day to day operation within HR and the executive office to deliver personalized service and connect with our internal guests.


**Please note, Mainsail is a drug-free workplace. Pre-employment screening, to include a background test and drug screen, is required for all candidates offered a position.


Essential Functions


  • Assist in creating a positive team-oriented environment
  • Prepare business letters or any means of correspondence for the General Manager in a timely manner
  • Always maintain the strictest of confidentiality on matters pertaining to the company and team members
  • Data entry for all new hire information and terminated team members
  • Assists with communications of company policy via employee bulletin boards, orientation programs, and team meetings to ensure that all personnel policies and standards of conduct are known, understood and followed
  • Ensure hotel compliance with all applicable federal, state, and local employment laws
  • Practice positive employee relations by coordinating employee events such as team members parties, birthday celebration to state the least.
  • Coordinate and monitor recruitment, screening, and reference checking of all exempt and non-exempt personnel
  • Run monthly reports to include new hires, terminations, birthday reports, anniversary reports
  • Assist with Employee Opinion Survey to ensure that it is completed by all employees on an annual basis
  • Maintain open door policy
  • Assist in reviewing Performance Reviews
  • Update and submit required reports in a timely manner
  • Participate in and monitor Safety Committee in compliance with Loss Prevention SOPs
  • Assist with implementation of injury prevention programs, conduct detailed accident investigations, and closely manage medical claims on a case by case basis to minimize workers’ compensation costs and enhance profitability of the hotel
  • Assist in maintaining new hire and ongoing training programs
  • Ensure the highest level of guest service by performing routine spot checks of service standards and operational procedures
  • Assist in reviewing Disciplinary Warnings



Qualification Standards


Education & Experience

  • Previous hotel human resources, and/or office administrative experience preferred
  • Excellent customer service and employee relation skills
  • Excellent communication skills, both verbal and written
  • Ability to effectively present information to individuals or groups
  • Organized
  • Proficient with Microsoft Office programs a must, Marriott systems a plus


Physical Demands

  • Ability to sit or stand for extended periods of time
  • Ability to communicate clearly
  • Corrected vision to normal range
  • Ability to drive/transport self and others
  • Ability to travel on occasion for meetings
  • Ability to work long hours as required


Mental Demands

  • Make sound judgments quickly
  • Work on multiple tasks, making appropriate progress towards deadlines
  • Able to work independently, take direction, and provide direction to others
  • Manage differing personalities within the office, the hotel, and the community
  • Maintain the highest degree of confidentiality
  • Ability to work effectively in stressful, high pressure situations
  • Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessary

Career Information

Date Posted:
February 1, 2020

Career Category: