HR Coordinator/Accounting Clerk

Reports to: Corporate Director of Human Resources, General Manager, Controller

Status: Non-Exempt

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Job Summary:

Assists the Corporate Director of Human Resources, General Manager and Controller with the day to day operation within both HR, and Accounting to deliver personalized service and connect with both our internal guests.

 

HR Essential Functions

 

  • Always maintain the strictest of confidentiality on matters pertaining to the company and the team members
  • Data entry for all new hire information and terminated team members
  • Assists with communications of company policy via employee bulletin boards, orientation programs, and team meetings to ensure that all personnel policies and standards of conduct are known, understood and followed
  • Coordinate and monitor recruitment, screening, and reference checking of all exempt and non-exempt personnel
  • Run monthly reports to include new hires, terminations, birthday reports, anniversary reports
  • Assist with Employee Opinion Survey to ensure that it is completed by all employees on an annual basis
  • Update and submit required reports in a timely manner
  • Participate in and monitor Safety Committee in compliance with Loss Prevention SOPs
  • Assist with implementation of injury prevention programs and conduct detailed accident investigations.
  • Monitor and communicate overtime to managers
  • Assist in maintaining Team Member of the Quarter/Year program
  • Assist in maintaining new hire and ongoing training programs
  • Ensure the highest level of guest service by performing routine spot checks of service standards and operational procedures

 

Accounting Essential Functions

 

  • Controls expenses by receiving, verifying and reconciling invoices
  • Protection of company assets by following good accounting practices
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports
  • Maintains manual or computerizes sequential log record of all purchase orders issued, completed and outstanding
  • Obtains original copies of all purchase orders and matches same to related receiving materials
  • Verifies receipt of all materials listed on invoices and statements received from vendors and suppliers
  • Performs accuracy verification of items received, prices charged and invoice extensions
  • Does daily deposit for the hotel, prepare change orders and assist with bank counts
  • Prepares daily and monthly cashier over/short report(s), assists employee when necessary to determine cause, informs management, recommends corrective actions
  • Ensures adherence to all departmental and hotel guidelines, policies and procedures
  • Assists with guest calls
  • Other duties as assigned

 

Qualification Standards

 

Education & Experience

  • Previous hotel human resources and accounting experience preferred
  • Excellent communication skills, both verbal and written
  • Working experience with a computer-based accounting system
  • Responsible for the accuracy of data entry
  • Cash handling experience
  • Proficient with Microsoft Office programs a must, Marriott systems a plus

 

Physical Demands

  • Ability to sit or stand for extended periods of time
  • Ability to work long hours as required

 

Mental Demands

  • Maintain the highest degree of confidentiality
  • Ability to work effectively in stressful, high pressure situations
  • Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessary

Career Information

Date Posted:
December 5, 2019

Career Category: