Banquet Manager

Reports to: Director of Food & Beverage

Status: Exempt

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Job Summary:

Banquet Manager will be responsible for direct supervision of all banquet functions within the Island Resort to ensure exceptional service to all guests that is consistent and continually in accordance to the Brand standards under Mainsail Lodging & Development.

Essential Functions

  • Follow Event Orders paying attention to specific details to ensure the function runs flawlessly
  • Prepare schedules for Banquet Servers, Banquet Bartenders, and House Attendants according to business forecast, payroll budget guidelines, and productivity requirements
  • Complete accurate banquet check according to Event Orders and obtain signature of host
  • Coordinate food service between kitchen and banquet service staff
  • Facilitate ease of service with audio visual provider
  • Complete set-up, strike list, and closing inspection duties
  • Inspect all set up requirements and ensure that EO is followed
  • Follow-up on each function by completing a Banquet Captain Report and submit to the Catering Manager and Food and Beverage Director. Notes are to consist of reporting all details of the event i.e. opportunities, challenges and guest comments
  • Comply at all times with Mainsail Lodging & Development’s standards and regulations to encourage safe and efficient hotel operations
  • Review and implement table and seating diagrams
  • Control transfers and stock inventory
  • Manage all opening and closing side work
  • Review all hours worked for payroll compilation and submit to accounting on a timely basis for all Banquet, Banquet Bar and Houseman team members
  • Follow all TIPS training to ensure guests’ ID’s are verified for consumption of alcohol
  • Follow all health and safety regulations in accordance with the State
  • Control costs by conducting par checks / inventory to review portion control and reduce waste
  • Conduct monthly inventories on a timely basis and manage operating materials
  • Maintain banquet cleanliness in front and back of house
  • Respond to emergency situations using information contained in Safety Data Sheets; keep SDSs current and easily available
  • Coordinate in pre-service and periodic training
  • Maintain high standards of personal appearance and grooming which includes wearing proper professional attire and nametag, if applicable
  • Operate work cell phone and radios efficiently and professionally with hotel staff
  • Assist in the planning and adjusting of menus by consulting with the Executive Chef. Include estimations of food and beverage costs
  • Monitor beverage staff to ensure proper portion control and maintain low beverage cost for the hotel.
  • Ensure guest privacy and security by correctly following hotel procedures
  • Motivate, coach, counsel and discipline according to Resort Standards
  • Monitor work orders and submit to Maintenance Department according to procedures
  • Respond to all guest requests, situations, complaints and accidents presented to the Banquet team in an attentive, courteous and efficient manner
  • Maintain a professional working relationship and promote open lines of communication with all management and team members
  • Maintain and monitor “Lost and Found” procedures and policies according to standards
  • Operate all aspects of the guest services computer system, including software maintenance, report generation and analysis and simple programming
  • Any other reasonable requests given by supervisor and management

 

Hotel Performance

  • Ensure successful performance by increasing revenues, controlling expenses, and providing a return on investment for the owner and investors

 

Qualification Standards

Education & Experience

  • Bachelor’s degree in Hospitality Management preferred and 3 years of luxury or resort service and management experience
  • Previous hospitality experience preferred
  • Excellent customer service skills
  • Excellent communication skills, both verbal and written
  • Ability to effectively present information to individuals or groups
  • Proficient with Microsoft Office programs a must

 

Physical Demands

  • Ability to sit or stand for extended periods of time
  • Ability to communicate clearly
  • Corrected vision to normal range
  • Willing to work flexible hours (i.e. weekends, evenings, and holidays)

 

Mental Demands

  • Make sound judgments quickly
  • Work on multiple tasks, making appropriate progress towards deadlines
  • Able to work in a teamwork environment, take direction, and provide direction to others
  • Manage differing personalities within the office, the hotel, and the community
  • Maintain the highest degree of confidentiality
  • Ability to work effectively in stressful, high pressure situations
  • Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessary

 

Licenses and Special Permits

Alcoholic beverage certification

Food safety certification

Career Information

Date Posted:
January 16, 2019

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